R&R Executive Travel Terms and Conditions of Hire
This booking forms a contract with R&R Executive Travel Ltd, once it has been accepted by R&R Executive Travel, either verbally, in writing,
or email.
The hirer accepts that they agree with terms and conditions and are making this booking subject to those terms and conditions.
- Definitions
“Agreement” means these terms, the terms stated overleaf, together with specific hire details stated overleaf.
“Cancellation” means and cancellation by you, of our services, after we have accepted your booking.
“Hire Period” means the period of time set out in a booking and stated overleaf, or as amended by agreement.
“Passenger” means and person who uses the services, or who enters the vehicle with the consent of another passenger, or of the person,
or company booking our services.
“Price” means the price for the services set out in the booking.
“Services” means the services of a Private Hire driven vehicle.
“Unacceptable Behaviour” means any behaviour considered to be unacceptable by the chauffeur including refusing to wear a seatbelt,
leaning out of the window of the vehicle, standing out of the sunroof, attempting to exceed the maximum permitted number of
passengers, smoking in the vehicle, being under the influence of excessive alcohol or under the influence of or in possession of any illegal
substance, being violent aggressive or abusive, being a danger to himself or any other person, being excessively rowdy, provoking persons
in the party to commit violent acts, or being in any way unfit to travel.
“Vehicle” means the vehicle stated at the time of booking, or a replacement vehicle, if for any reason the vehicle booked cannot be
provided.
“We/Us/Our” means R&R Executive Travel Ltd, “You/Your” means the individual or company making the booking.
In this agreement: Words denoting any gender include all genders and words denoting the singular include the plural and vice versa.
If there is any conflict between the booking and these terms, the provisions of the booking shall prevail. - Bookings and cancellations
We will make every effort to accommodate changes to booking details, however the rate stated includes only the pickups, drop offs and
waiting periods as agreed.
Any additional mileage performed or waiting delays incurred will be at the discretion of the chauffeur and will be subject to additional
charge as specified by R&R Executive Travel Ltd. Agreement to increasing the duration of hire may not be possible if punctual arrival to
subsequent bookings is likely to be compromised.
Cancellation charges may apply if cancellation is at late notice. If notice of cancellation is received after the driver has begun their journey
to the pickup address, the full cost of the journey will be payable. - Performance of Services
We aim to perform our services to a high standard. Please contact us if you have any complaints or suggestions.
Our drivers will use their judgment to drive at reasonable speeds in relation to the prevailing road type and conditions and you should not
ask them to exceed speed limits. Unless we have agreed with you that a particular route should be used, our driver may use any route to a
destination that in their opinion is the best and most convenient route, whether or not it is actually the shortest route.
No person other than employees or representatives of R&R Executive Travel Ltd may drive the vehicle.
The driver will endeavour to adhere to the pre-arranged itinerary/pick up/drop off times, and to the reasonable requests of the
passengers, (the reasonableness of which shall be judged by the driver) However, we cannot be held responsible for loss or inconvenience
from delays and prolonged journey durations, due to circumstances beyond their control. i.e. traffic, adverse weather conditions etc.
The agreed hire price will be payable provided the services commence within 1 hour of the agreed pick up time. If we fail to commence
the services within 1 hour of the scheduled pick-up time, you have the right to terminate the agreement for that booking and you will
receive a full refund of any deposit and advance payment that has been made. - Vehicles
Wherever reasonably possible the vehicle type agreed at the time of booking shall be used. However, we reserve the right to supply an
alternative vehicle. In the unlikely event of vehicle breakdown, we will make every possible attempt to supply a replacement vehicle as
quickly as possible. If a replacement cannot be supplied, a full refund of any hire fees will be paid. - Luggage
All property and luggage remain at all times the responsibility of the passengers. We accept no responsibility or liability for any loss or
damage, no matter the cause, either whilst in transit or when left in the vehicle.
It is your responsibility when reserving a vehicle, to check that it has sufficient space and weight allowance to accommodate the luggage
to be carried.
Please ensure you advise the number and size of your luggage at the time of booking. We reserve the right to refuse the carriage of
luggage if, in the driver’s judgment, the volume of weight is excessive. - Passenger Behaviour
The client is held responsible for the behaviour of all passengers, and for informing them of the provisions of this agreement. They are
responsible for ensuring that the party’s conduct does not threaten their own safety or the safety of any other person within the vehicle.
Seatbelts should be worn, and passengers should not lean out of the windows or stand out of the sunroof. You will indemnify us for any
losses, costs or expenses caused by any passenger on demand, whether or not we have first made a claim against that passenger.
All vehicles are strictly ‘no smoking’.
In the event that any passenger, in the driver’s judgement, is carrying out any unacceptable behaviour, then we or our driver may refuse
entry to that passenger to the vehicle, terminate the agreement for that booking and/or may cease the performance of that service, even
if the service is not completed. In these circumstances and without prejudice to our rights, you must still pay to us the full price for the
booking, and we will have no responsibility or liability for any losses or costs.
You accept responsibility and will indemnify us for any internal or external damage to, or loss of the vehicle or any of our property caused
or incited to be caused by you or any passenger no matter how the damage is caused.
You will pay for all cleaning and valet costs if any passenger causes any spillage, is sick in the vehicle, or in any other way causes the
cleanliness of the vehicle to be of a lower standard than at the pickup time. The standard valet charge is £180.
In the unlikely event that any of the above events occur, you hereby authorise payment to be debited from the credit/debit card used
initially to secure the booking, or agree to immediate payment by other means, after being presented with written/photographic evidence
of damage/loss of subsequent hire fees.
The maximum seating capacity of the vehicle is determined by us, and should not be exceeded. Price of the Service
The price for the services is as set out in the booking, subject to amendment in accordance with this agreement.
If a fixed price for services has been agreed, this may be increased by an amount in accordance with our standard hourly rate at the
relevant time for any delay or increase in the agreed hire period in the following circumstances:
- Any delay caused by you or any passenger for any reason.
- Any delay caused by severe traffic, congestion, accidents, weather conditions or any other cause outside our reasonable
control. - Airport collection delays, where flight delay information has only been reported after the chauffeur has set out on his journey
to the airport.
Any amount due from delays, will be added to, and form part of the price.
Unless otherwise agreed the price stated is exclusive of the following which will be payable in addition where applicable: - Road Tolls, London Congestion Charge, or additional expenses such as parking
- Any wasted journeys carried out because of error on your part i.e. incorrect incoming flight date given, shall be paid for, in full,
by you.
Waiting time: We allow 30 mins grace from the time of pickup and 60 mins for flight arrivals. After this time a charge of £35 per hour will
be made, £0.55p per minute.
- Cancellations
Cancellation charges will be claimed according to the following schedule: - Please note all deposits are non-refundable.
- If a booking is cancelled by the Customer within 24 hours from the start of the period of hire, there will be no further
cancellation charges applied; however, the deposit is non-refundable. - If a booking is cancelled by the Customer within 12 hours from the start of the period of hire, 50% of the cost of the booking
will be charged. - If a booking is cancelled by the Customer within 6 hours of the start of the contract or if the driver is already en-route, 100% of
the cost of the booking will be charged. - If the customer does not appear at the time and place designated as the pickup point, 100% of the cost of the booking will be
charged. - Terms of Payment
Unless a credit account has been agreed and set up for you, or alternative payment terms have been agreed with you at the time of
booking, a non-refundable deposit is required on confirmation of booking, and full payment is required 48 hours prior to arrival to the
journey taking place. We do not charge for credit card processing. Payment can be made with Master, Visa Credit as well as Debit cards.
Payments are taken through our WorldPay secured booking system.
If you have arranged a corporate or credit account with us, payment is required 30 days following the date of the invoice unless otherwise
agreed in writing. Payment by the end of the month following the date of the invoice may be arranged upon application.
If a due payment exceeds 45 days, we reserve the right to charge you interest from the date any payment is due until we receive it at a
rate of 3% above the base lending rate of NatWest Bank PLC. - Warranties and Liability
We warrant that our services will be performed using reasonable care and skill.
Our total liability to you shall not exceed the lesser of the price or money actually received from you for the services in respect of which a
claim has been made and we shall have no liability to you for loss of profits, goodwill, reputation, business contracts, revenue, production,
anticipated savings, nor from losses arising from third party claims which arise in connection with the services nor any other losses or
expenses and we shall have no liability to you for any indirect, special or consequential loss, damage costs or expenses including labour, or
the hiring of a replacement vehicle.
The company has public liability covering passengers for a maximum of £5,000,000. - Carrying of Hazardous Goods
The company will not allow clients to carry any goods consider hazardous, this is any product which would require special labelling by law.
Carrying of hazardous goods will result in insurance cover being invalid. - Miscellaneous
We may subcontract, assign, or transfer our obligations or rights to a competent third party or to any associated company whether in
whole or part. You may not assign or transfer any of your rights or obligations without our written consent. - Discrimination
We operate a strict policy of non-discrimination for race, religion, sexual orientations, health and disability and all other areas of
discrimination. - Health and Safety
We require any party booking transport for themselves or any other person who might incur any health and safety issues to make the
company aware of the customer’s requirements in advance of booking. Should the company consider we are unable to meet normal
Health and Safety requirements for the customer and other passengers, we will regretfully have to decline the booking. - Children in vehicles
It is your responsibility to ensure that any children or passengers under the height of 4’6” are secured within a booster seat or protective
child seat as appropriate. The company will provide child seats as long as they are requested at the time of the booking.
Should any child need to be included in the transportation, the lead name on the booking form should confirm the age of children in the
party and if required provide suitable child restraint to be fitted to the vehicle prior to the start of the journey if we were not informed at
the time of booking. - Animals in vehicles
We will accept registered assistance dogs with disabled passengers however this should be advised to the company at the time of booking.
Any other animals will be accepted at the discretion of the company and must be declared at the time of booking. The company reserves
the right to refuse the transportation of animals except registered assistance dogs or other animals used by registered disabled
passengers. - Complaints
Complaints regarding our drivers, staff, or vehicles, should be made in writing to R&R Executive Travel
R & R Executive Travel Ltd, C/O Marsham Court Hotel, 3 Russell Cotes Road, Bournemouth, Dorset, BH1 3AB
Tel: 01202 030759 Email: enquiries@randrexectravel.com Web: www.randrexectravel.com
Registered in England & Wales No: 15114889